Every moving job presents unique challenges, yet moving a business to a new office requires extra attention, considering all the employees and customers who could potentially be affected by the move. But it’s often the case that adequate planning and preparation are the building blocks of a smooth relocation. Therefore, by following tips from the professionals at a local moving company Gainesville, FL, business owners can discover how best to prepare for a commercial move.
Let Your Employees in Gainesville Know About the Move
Regarding your employees in Gainesville moving the office could affect the distance of their commutes to work or cause other questions to arise, such as whether certain employees will keep, gain, or lose their offices in the new building. In order to have sufficient time to address questions or concerns from your office personnel, you should inform all employees about the move six months in advance.
Schedule Movers Early
Considering the year-round demand for local moving services, the appropriate time to schedule movers in Gainesville, FL, for a commercial move is as soon as you know that the relocation of your business is official. Ideally, you’ll want to hire movers at least six months before the moving date to ensure the movers will be available, as well as to give yourself ample time to prepare for the move.
How to Find the Right Commercial Movers
Since the contents of your office, such as computers, furniture, and documents, are essential to the functioning of your business, it’s important to hire movers Gainesville businesses trust to pack, transport, and unload their commercial assets securely. Experienced commercial movers also know how to work efficiently in order to avoid interruptions to business operations during a relocation. One way to find qualified movers in your area is to choose a moving company with dedicated business relocation services.
Steps for an Efficient Relocation
When it comes to relocating businesses in Florida movers recommend certain steps to make the relocation as efficient as possible.
Perhaps the top tip from movers Gainesville, Florida, businesses learn is to downsize office contents before relocating. Particularly when a business has occupied an office space continuously, excess chairs, obsolete office equipment, and other superfluous items can accumulate. Selling, donating, or discarding unnecessary office contents is an effective way to make a business relocation more efficient by reducing the amount of items to pack, load, and transport.
While looking for a commercial space for rent, you may have given some thought to how your furniture and office equipment should be arranged. While packing before the move, you can use colored labels to signify the rooms or areas of the new office where boxes and other items should be placed. During the unloading process, the movers can then use the labels as guides for how to organize the contents of the office, so your employees can have a proper environment to resume their work.
Notify Your Customers
As soon as your business moves, you should update the address and contact information on your website and Google Business page as well as in local business directories. Depending on your industry, it may also be appropriate to announce your new location with a direct mail campaign or an email blast.
Commercial Movers in Gainesville, FL
UF Mover Guys are the commercial moving experts in Gainesville, FL. As a full-service moving company, we oversee the relocation of your business from start-to-finish, and we charge no travel or fuel fees for local moves. You can also hire our movers for a single service, such as professional packing, loading and unloading, or transportation. We also offer short-term storage solutions, do-it-yourself packing materials, and moving truck rentals. Meanwhile, UF Mover Guys are also Gainesville’s go-to movers for employee relocations as well as residential and student moves. Contact us for more information!